Logistics Associate Vacancy-Job Ref: WJSVWFP/1009/202612

Logistics Associate Vacancy-Job Ref: WJSVWFP/1009/202612

San Salvador (El Salvador)

Job Description
The World Food Program is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values ​​(Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

ABOUT THE WFP:
The United Nations World Food Programme (WFP) saves lives in emergencies and transforms the lives of millions of people around the world. WFP’s mission is to help achieve the goal of Zero Hunger by 2030. In El Salvador, it focuses on vulnerable households through social protection with a strong emphasis on nutrition, supporting small-scale producers in accessing markets, building resilience to climate change in vulnerable populations, and responding to both slow- and rapid-onset emergencies.

ORGANIZATIONAL CONTEXT:
The position is based in the El Salvador country office, reporting directly to the Supply Chain Officer. The incumbent will work closely with the Programs, Finance, Administration, Monitoring and Evaluation units, and with government counterparts, cooperating partners, suppliers, and other relevant stakeholders.

At this level, incumbents are autonomously responsible for technical and specialized tasks, including planning, organization, coordination, and goal setting for all forms of assistance, both for WFP logistics services and common services. They also deal with issues that are often not precisely defined and involve a degree of uncertainty and complex interrelationships. The instructions they receive are general in nature, and incumbents consistently demonstrate a high degree of responsibility and initiative in managing activities and responding to inquiries independently. They are expected to motivate and develop a team of support staff and/or be responsible for specialized support services where work is carried out using techniques, methods, and processes specifically designed for that purpose.

PURPOSE OF THE POSITION:
Coordinate the planning and execution of the Country Office’s logistics operations, providing technical guidance and supervision to ensure timely, efficient, reliable, and cost-effective services in all assistance modalities; as well as guaranteeing the comprehensive management of transport and distribution, the supervision of suppliers and third parties, product traceability, emergency preparedness, risk analysis, and the strengthening of partners’ and counterpart capacities to ensure systematic support and logistical optimization, working in coordination with the different Units.

MAIN RESPONSIBILITIES:
Define and maintain logistical plans and priorities aligned with the Country Office strategy, programmatic needs, WFP policies and donor requirements.

To provide specialized support to logistics operations and activities, applying standard processes and contributing, directly or indirectly, to the effective delivery of food assistance and other aid to beneficiaries.

Plan, coordinate and monitor the transport, reception, handling, delivery and distribution operations of food, fresh products, prepared meals, supplies and non-food items, ensuring compliance with authorized times, quantities, conditions and destinations.

Design and review routes, dispatch schedules, loading plans and last mile arrangements, considering receiving windows, vehicle capacity, loading and unloading times, service continuity and quality and safety risks.

Manage logistics activities related to supplier contracting, including monitoring and measuring performance, with the help of analysis and recommendations; as well as the administration of logistics contracts.

Gather market information, coordinate supplier evaluations (e.g., carriers, retailers, etc.) and produce relevant reports to support the supplier selection process.

Maintain visibility and traceability of products from the point of origin to the final destination, ensuring the integrity and updating of information in corporate systems, operational records and tracking tools.

Ensure adequate controls for the receipt, dispatch, reconciliation and closing of transactions, including delivery documents, vouchers, invoices, losses, damages, claims and discrepancies, promptly referring cases that require a decision or investigation.

Coordinate and supervise third-party storage arrangements when required, verifying through controls and visits that the contracted facilities meet the applicable contractual, operational, safety, quality and hygiene conditions, without implying the direct management of a WFP warehouse.

Manage complex operational issues and present solutions or recommendations related to all forms of assistance, with initiative and applying established processes, to ensure timely solutions with a strong focus on providing excellent customer service.

To handle the preparation, monitoring and review of the budget in all execution modalities, ensuring adherence to the relevant procedures and compliance with institutional standards.

Coordinate with government institutions, cooperating partners, United Nations agencies, humanitarian organizations and other actors to facilitate operations, strengthen capacities and promote sustainable logistics solutions.

Conduct thorough analyses of the operations chain and contribute to assessments and operational planning for all delivery methods, in order to ensure that supply chain needs are taken into account.

Manage and coordinate the processing of a whole series of documents for the execution of local and international logistics operations (e.g., customs clearance, invoice verification), take appropriate measures to resolve problems and recommend process improvements .

To carry out research, data collection and analysis to produce comprehensive reports (e.g., those for the Committee on Products, Transport and Insurance (CCTI), standardized project reports, financial closing reports, physical inventories or transport performance reports and others), providing clarifying information and formulating recommendations that enable informed decision-making

Coordinate and maintain contact with internal and external stakeholders to support the management of logistics operations, strengthen partnerships established in the humanitarian aid supply chain, and provide and keep up-to-date the required logistics information.

Provide support to other institutions (e.g., Ministries, Civil Protection) by conducting specialized logistics analyses to optimize their supply chain, in coordination with various international units or suppliers. Document and report progress and results in a timely, clear, and systematic manner.

Manage one or more teams of staff members and provide them with technical advice, personalized guidance and training, to ensure that individual and team objectives are achieved in accordance with agreed standards and timeframes for all forms of assistance.

Participate in emergency preparedness and response logistics activities, including updating the logistics capacity assessment and contingency plan, to support WFP’s response in emergency situations.

FUNCTIONAL CAPABILITIES:
Supply chain management and optimization

Demonstrates ability to design basic supply chain networks and to properly assess problems and refer them to higher levels, so that the WFP is able to provide systematic and uninterrupted service to its beneficiaries and partners.

Planning and management of projects and resources

Collects and analyzes relevant technical data from various sources to make viable logistics forecasts and plans, schedules, budgets and capacity requirements, adapting them to different scenarios.

Information management and reporting​​​

It maintains contact with internal and external stakeholders to consolidate preliminary data analyses, prepare relevant reports, and disseminate information about trends and areas of concern.

Market analysis , contracting and execution of operations

Demonstrates the ability to gather market information and to process and analyze proposals in accordance with WFP standard rules and regulations, in order to provide efficient services.

Supplier, contract and warehouse management

Demonstrates the ability to define technical requirements, monitor suppliers, and implement operational procedures and regulatory guidance related to warehousing, in order to effectively manage or supervise warehouses and handle inventory through institutional systems and reduce losses

Relationship

Demonstrates experience in managing appropriate, political, and efficient working relationships with government and/or inter-agency institutions that contribute to the success of logistics projects.

Technical assistance and coordination​

Demonstrates aptitude to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistical coordination mechanisms with partners in humanitarian tasks and other relevant actors.

EXPERIENCE REQUIRED TO PERFORM THIS FUNCTION:

6 years or more of experience in logistics, transportation, distribution in humanitarian operations.
Experience in coordinating with transport providers, logistics operators and third parties.
Experience in cost preparation and analysis, logistics budgets, performance indicators, and report writing
Experience in product traceability, document control, and use of digital tools related to the supply chain
Experience in donor-funded operations, school feeding, imports, customs clearance and port reception.
MINIMUM STANDARD ACADEMIC QUALIFICATIONS:
Education: Graduate of Economics, Supply Chain, Logistics, Engineering, International Trade, Business Management or other related field.

Languages: Fluency in Spanish and professional-level knowledge of English.

Computer skills: Proficiency in Microsoft Office tools, data analysis, and supply chain planning or management systems. Experience with WFP corporate systems will be considered an asset.

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